Policies
Grizz-Con is committed to ensuring a safe, inclusive, and enjoyable experience for all attendees, participants, and staff. To achieve this, we have established a set of comprehensive policies that cover various aspects of the event, including attendee behavior, vendor and artist conduct, safety protocols, and accessibility accommodations. These policies are designed to promote respect, fairness, and accountability throughout the convention. We encourage everyone to review and adhere to these guidelines, as they are vital to fostering a positive community environment.
Accessibility Policy
At Grizz-Con, we are committed to creating a welcoming, inclusive, and accessible environment for all attendees, participants, and staff. We strive to provide accommodations and resources to ensure everyone can fully enjoy the event. Below is an outline of our accessibility policy:
Event Venue Accessibility
Mobility Access: The venue is wheelchair-accessible, including entrances, exits, restrooms, and key event areas.
Seating: Designated seating areas for individuals with mobility aids or those requiring additional space will be available in panel rooms and event spaces.
Parking: Accessible parking spaces will be provided near the venue's main entrance.
Visual and Auditory Accommodations
Signage: Event signage will include large, high-contrast text to assist individuals with visual impairments.
Captioning: Pre-recorded video content, including AMVs and promotional material, will include captions whenever possible.
Service Animals
Service animals trained to assist individuals with disabilities are welcome at Grizz-Con. Please ensure service animals are clearly identifiable and remain under the owner's control at all times.
Quiet Spaces
A designated quiet room will be available for attendees who need a sensory break or a low-stimulation environment.
Staff Training and Support
All event staff and volunteers will receive training on disability awareness and how to provide appropriate support to attendees.
An Accessibility Desk will be located near the main entrance to assist with accommodation requests and answer any accessibility-related questions.
Accommodations Request Process
Attendees requiring specific accommodations are encouraged to contact us in advance at [grizzcon.ggc@gmail.com]. While we will strive to meet all requests, providing advance notice increases the likelihood of availability.
Feedback and Improvement
We welcome feedback on our accessibility measures and are committed to continuous improvement. Feedback can be submitted in person at the Accessibility Desk or emailed to [grizzcon.ggc@gmail.com].
By adhering to this policy, Grizz-Con aims to create a positive and inclusive experience for all members of our community. We look forward to celebrating with you!
Drugs and Alcohol Policy
At Grizz-Con, we are committed to creating a safe, family-friendly, and inclusive environment for all attendees, staff, and vendors. In accordance with our values and venue policies, the following rules apply to the possession, use, and promotion of drugs and alcohol:
1. Venue Regulations
Grizz-Con takes place in a "breath easy" and "dry" venue, meaning:
Smoking, vaping, and the use of tobacco products are strictly prohibited within the venue and surrounding property.
Alcoholic beverages are not permitted on the premises under any circumstances.
2. Prohibited Substances
The use, possession, distribution, or sale of illegal drugs or controlled substances is strictly forbidden.
This policy also extends to any drug paraphernalia or items promoting drug use.
3. Prescription and Medical Use
Attendees requiring prescription medication must keep it in its original container with a matching prescription label.
If you have medical needs requiring special accommodation, please contact our Event Staff at [grizzcon.ggc@gmail.com].
4. Enforcement
Any individual found violating this policy will:
Be asked to leave the premises immediately.
Have their badge or credentials revoked without refund.
Potentially face involvement from venue security and/or local law enforcement.
5. Vendor and Promotional Restrictions
Vendors, sponsors, and exhibitors are strictly prohibited from selling, promoting, or distributing any drugs, alcohol, or related paraphernalia.
6. Compliance and Accountability
All attendees, staff, and vendors agree to abide by this policy as a condition of participation in Grizz-Con.
We reserve the right to amend this policy or enforce additional measures to ensure the safety and well-being of all participants.
Thank you for helping us create a safe and enjoyable experience for everyone at Grizz-Con!
If you have questions about this policy, please contact us at [grizzcon.ggc@gmail.com].
Harassment Policy
Grizz-Con is dedicated to creating a safe, inclusive, and respectful environment for everyone. Harassment in any form is not tolerated and will result in immediate action.
Definition of Harassment
Harassment includes, but is not limited to:
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Offensive comments related to gender, sexual orientation, race, religion, disability, appearance, or other personal characteristics.
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Intimidation, stalking, or unwelcome following.
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Unwelcome physical contact or sexual attention.
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Non-consensual photography, recording, or videoing.
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Sustained disruption of panels, workshops, or other event activities.
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Displaying offensive or inappropriate materials.
Reporting Harassment
If you experience or witness harassment:
1. Immediate Action: Inform a Grizz-Con staff member or Security. Staff can be identified by their badges.
2. Confidentiality: Reports will be handled with discretion and respect.
3. Contact Methods: Visit the Help Desk, call the Emergency Hotline (number provided closer to the event), or email grizzcon.ggc@gmail.com
Consequences for Harassment
Grizz-Con enforces a zero-tolerance policy, meaning all harassment reports will be taken seriously. Depending on the severity of the incident, the following actions may be taken:
1. Verbal Warning: For minor, first-time offenses.
2. Removal from the Event: Attendees may be escorted off the premises without refund.
3. Ban from Future Events: Severe or repeated offenses may result in a permanent ban from Grizz-Con.
4. Involvement of Authorities: Illegal activities or serious incidents will be referred to local law enforcement.
Escalation Protocols
All reports will be logged, and an investigation will be conducted by the Event Security Coordinator and designated staff.
If the incident involves staff or volunteers, they may be immediately relieved of duties pending investigation.
Victims will be supported throughout the process, including assistance with contacting law enforcement if needed.
Attendee Expectations
Treat everyone with respect and dignity.
Follow all instructions from Grizz-Con staff and Security.
Comply with venue and local laws.
By attending Grizz-Con, you agree to abide by this policy. Together, we can ensure a safe, fun, and harassment-free environment for all.
Photography and Media Policy
This policy is designed to ensure that all attendees, staff, and media representatives have a clear understanding of how photography and media activities are conducted during Grizz-Con while respecting the rights and privacy of all participants.
1. General Photography Guidelines:
Photography and videography are permitted in most public areas of the event unless otherwise posted.
Always respect attendees, vendors, artists, and guests. Obtain consent before taking close-up or individual photos or videos.
Flash photography may be restricted in certain areas or during specific panels or performances. Please follow posted signs and staff instructions.
2. Media and Press Guidelines:
Media representatives must register with Grizz-Con and obtain a Media Pass prior to engaging in any official coverage.
Interviews with guests, staff, or attendees must be arranged through the Grizz-Con Media Relations team.
Grizz-Con reserves the right to limit or revoke media access for those not adhering to this policy.
3. Cosplay Photography:
Always ask for permission before photographing or filming cosplayers. Respect their wishes if they decline.
Do not interrupt panels, events, or staged performances to take photos unless explicitly permitted.
Cosplayers should be credited where applicable in media or social posts when sharing their photos.
4. Commercial and Professional Photography:
Commercial photography (for profit or promotional purposes) is prohibited without prior approval from Grizz-Con management.
Professional photographers offering on-site photoshoots must register as vendors.
5. Prohibited Activities:
Unauthorized photography or filming in restricted areas (e.g., backstage, staff rooms, or private events).
Using drones or other aerial devices without explicit prior approval.
Harassment or invasive photography, including stalking attendees for pictures or taking photos without consent.
6. Rights and Releases:
By attending Grizz-Con, you consent to being photographed or filmed for promotional purposes by official event photographers or videographers.
Grizz-Con retains the rights to all official media captured during the event for use in promotional materials, social media, and advertisements.
7. Reporting Issues:
If you feel uncomfortable or have concerns about inappropriate photography or media activities, report the incident to Grizz-Con staff or security immediately.
Grizz-Con reserves the right to amend this policy at any time. Your cooperation helps ensure a safe, respectful, and enjoyable event for everyone!
Ticket and Refund Policy
1. Ticket Purchases
All ticket sales for Grizz-Con are final.
Tickets must be purchased through the official Grizz-Con website or designated sales channels to be valid.
A valid ticket grants entry to Grizz-Con on the specified dates. Tickets must be presented (digital or printed) at check-in for admission.
2. Ticket Transfers
Tickets may be transferred to another individual if you are unable to attend.
To transfer your ticket, please contact us at [Grizzcon.ggc@gmail.com] at least 7 days before the event with the new attendee’s name and email address.
The original purchaser remains responsible for any issues related to the ticket until the transfer is completed.
3. Refund Policy
No Refunds: Grizz-Con maintains a strict no-refund policy, except in the event of the convention being canceled by the organizers.
Special Circumstances: Requests for refunds due to medical emergencies or other extenuating circumstances may be considered on a case-by-case basis. Documentation may be required. Contact [Grizzcon.ggc@gmail.com] for inquiries.
If the event is postponed, tickets will automatically transfer to the new date. Refunds will not be issued for postponements.
4. Canceled Event
If Grizz-Con is canceled, ticket holders will be eligible for a full refund or the option to roll their ticket over to the next scheduled event.
Refunds for canceled events will be processed within 30 days of the cancellation announcement.
5. Lost or Stolen Tickets
Lost or stolen tickets will not be reissued. Please keep your tickets secure and avoid sharing digital ticket QR codes publicly.
6. Code of Conduct
Attendees must abide by the Grizz-Con Code of Conduct. Violations may result in removal from the event without a refund.
For further inquiries regarding ticket purchases or refunds, contact us at [grizzcon.ggc@gmail.com].
Weapons Policy
The safety and enjoyment of all attendees, staff, and vendors is our top priority at Grizz-Con. To maintain a secure environment, we have established the following weapons policy:
Prohibited Items
Firearms: No real firearms, including but not limited to concealed or openly carried firearms, are permitted on the premises under any circumstances.
Live Ammunition: The possession of live ammunition is strictly prohibited.
Explosives: No explosives, fireworks, or other hazardous materials are allowed.
Sharp Weapons: Real knives, swords, or any other sharp-edged weapons capable of causing harm are prohibited.
Permitted Prop Weapons
Prop weapons are allowed for cosplay purposes, but they must comply with the following requirements:
1. Appearance: Prop weapons must clearly appear as fake and cannot resemble functioning firearms or weapons.
2. Construction Materials: Props must be made from lightweight and non-dangerous materials, such as foam, plastic, or cardboard.
3. Peace Bonding: All prop weapons must be inspected and peace-bonded by Grizz-Con staff upon entry.
4. Size Restrictions: Oversized props that could obstruct walkways or pose safety hazards may be restricted at the discretion of staff.
Enforcement
Any attendee found in possession of prohibited items will be asked to remove the item from the premises immediately. Failure to comply may result in removal from the event without refund.
Grizz-Con reserves the right to inspect any prop weapon or accessory at any time during the event.
Additional Notes
Local law enforcement or hired security personnel will be present to enforce this policy.
Exceptions to this policy, such as for law enforcement or other authorized personnel, must be pre-approved by Grizz-Con management.
Thank you for helping us ensure a fun and safe convention experience for everyone!
